Tournament schedule template

Tournament weekends are hard to keep on a calendar. Saturday has three games at set times, Sunday's bracket isn't known until Saturday night, and courts get reassigned on short notice. Posting a photo of the bracket in the group chat only gets you so far.

This template keeps the whole weekend in one sheet. Known games get real times, and bracket unknowns get placeholder rows you fill in as seeds post. Each edit updates the same event on subscribed calendars, so nobody has to re-download anything on Sunday morning.

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Opens a live preview of the sample events below — no account needed. Swap in your own rows when you're ready.

The columns

One row per event, headers in the first row. That's the whole format.

ColumnWhat it becomesExample
DateGame date. Multiple rows on the same date is normal here.10/17/2026
TimeStart time. Leave it blank to make an all-day entry, which works for the team dinner.8:00 AM
EventEvent title. “Opponent TBD” and “if we advance” are fine here; they're just text.Quarterfinal — opponent TBD
LocationVenue and court. Update the court when assignments post.Eastside Sports Complex, Court 3
NotesOptional. Warm-up times, logistics, anything still unconfirmed.Seeds posted Sat 8 PM

Sample data

This is exactly what “Use this template” loads into the preview — replace it with your real schedule.

DateTimeEventLocationNotes
10/16/20266:00 PMCheck-in and coaches meetingEastside Sports Complex, lobbyBring stamped roster
10/17/20268:00 AMPool play vs. StormEastside Sports Complex, Court 3Arrive 7:15 for warm-up
10/17/202611:00 AMPool play vs. DynamoEastside Sports Complex, Court 1
10/17/20262:00 PMPool play vs. RapidsEastside Sports Complex, Court 3Seeding game
10/17/2026Team dinnerMario's Pizza, 4th StOptional — headcount in group chat
10/18/20269:00 AMQuarterfinal — opponent TBDEastside Sports Complex, court TBDSeeds posted Sat 8 PM
10/18/202612:00 PMSemifinal (if we advance)Eastside Sports Complex
10/18/20263:00 PMChampionship (if we advance)Eastside Sports Complex, Center Court
TBD9:00 AMConsolation game (if we drop pool play)Eastside Sports ComplexOnly one Sunday path will happen
  • Several rows on the same date is expected here. Each row is its own event, and phones stack them in day view.
  • “Opponent TBD” or “court TBD” in the Event and Location columns parses fine, since it's just text. A TBD in the Date column (like the consolation game) is different: that row is held in feed health, not guessed, until you give it a real date.
  • Fill in the bracket Saturday night by editing the placeholder rows. The events update in place, with no duplicates on anyone's phone.
  • Keep “if we advance” in the title so parents know Sunday afternoon is still a maybe.

Questions

The Sunday bracket isn't set until Saturday night. How do I schedule it?
Enter the bracket slots as placeholder rows with their known times. Sunday game times are usually fixed even when opponents aren't. When seeds post, edit the opponent and court in place, and subscribers see the same event update rather than a new one.
How fast do Saturday-night bracket edits reach phones?
The feed re-reads your sheet hourly on the free plan and every 15 minutes on Pro. Apple Calendar and Outlook pick up changes soon after that. Google Calendar refetches subscribed feeds on its own schedule, sometimes up to 24 hours, so if most of your roster uses Google, get the placeholder rows in early and post bracket results to the group chat as well.
Can non-game stuff like hotels and the team dinner go in the feed?
Yes. Any row with a blank Time becomes an all-day entry, which works for hotel-checkout reminders. The team dinner can carry a real time like any game. If it helps the weekend run, put it in the sheet.
Is a feed overkill for a single weekend?
The free plan covers it: one feed, up to 50 events, and subscribers never create accounts. A single tournament is about ten rows. If you run tournaments regularly across multiple teams, Pro ($12/mo or $99/yr) gives you 10 feeds and 15-minute sync.

Related templates

Guides

Start with the sample, finish with your schedule.

The preview is live in seconds. Your roster subscribes once and stays in sync.

Use this template