Wedding weekend itinerary template

Your wedding website has the schedule, but nobody's checking it at 2:40 PM to find out which farm the ceremony is at. This template puts the whole weekend, welcome drinks through farewell brunch, in a spreadsheet and publishes it as a calendar feed guests subscribe to with one tap from your website or invitation.

Every event lands on their phones with the right time and a mappable venue address. If the shuttle time changes on Friday, you edit one cell instead of texting forty relatives. Guests never create an account or download anything.

Use this template →

Opens a live preview of the sample events below — no account needed. Swap in your own rows when you're ready.

The columns

One row per event, headers in the first row. That's the whole format.

ColumnWhat it becomesExample
DateEvent date. A wedding weekend is usually two or three of them.10/10/2026
TimeStart time. Every wedding event should have one; no all-day rows here.3:00 PM
EventBecomes the event title on guests' calendars.Ceremony
VenueFull name and address. This is what guests' phones turn into map directions.Willow Creek Farm, 9 Orchard Ln
NotesOptional description for dress code, who it's for, and logistics.Outdoor ceremony — bring a layer

Sample data

This is exactly what “Use this template” loads into the preview — replace it with your real schedule.

DateTimeEventVenueNotes
10/9/20264:00 PMWelcome DrinksThe Lantern Rooftop, 42 Pearl StCasual — all guests welcome
10/9/20265:30 PMRehearsalSt. Andrew's Chapel, 12 Church StWedding party only
10/9/20267:00 PMRehearsal DinnerOsteria Bella, 118 Main StWedding party and family
10/10/202610:00 AMMorning Hike (optional)Overlook TrailheadMeet in the hotel lobby 9:40
10/10/20262:00 PMShuttle to CeremonyGrandview Hotel lobbyDeparts promptly
10/10/20263:00 PMCeremonyWillow Creek Farm, 9 Orchard LnOutdoor ceremony — bring a layer
10/10/20264:00 PMCocktail HourWillow Creek Farm — Garden
10/10/20265:30 PMReception and DinnerWillow Creek Farm — BarnSemi-formal
10/10/202610:00 PMAfter-partyThe Copper Room, 77 King StOptional — first round on us
10/11/202610:00 AMFarewell BrunchGrandview Hotel, Terrace RoomDrop in any time before noon
  • Put the subscribe link on your wedding website and in the invitation email. Guests tap it once and the whole weekend is on their calendar.
  • Use full venue addresses, not just names. Out-of-town guests navigate from the event's location field, and “Willow Creek Farm” on its own won't route them.
  • Notes is where dress codes and who's-invited go, like “Wedding party only” or “Semi-formal”. It shows in the event description before anyone has to ask you.
  • Add shuttles as their own events. A 2:00 PM “Shuttle to Ceremony” entry is harder to miss than a note buried in the ceremony description.

Questions

Do guests need an account, or to download something?
No. Subscribers never need an account. The subscribe page has one-tap buttons for Apple Calendar, Google Calendar, and Outlook, plus a plain feed link for anything else. It works fine for grandparents.
The shuttle time might change the day before. What happens?
Edit the cell and the event updates in place on every subscribed calendar, with no duplicate. Apple and Outlook usually reflect it soon after the feed refreshes. Google Calendar refetches on its own schedule and can lag up to 24 hours, so for true day-of changes, tell the group chat too.
Is our wedding schedule public?
The subscribe page and feed are only reachable by their link. They aren't listed in any directory or gallery. Share the link the same places you share your wedding website and the same people can see it.
Does this cost anything for a single weekend?
The free plan covers it: one feed, up to 50 events, which is several times what a wedding weekend needs. The sheet can come from a Google Sheet share link, a CSV URL, or a table you paste in directly.

Related templates

Guides

Start with the sample, finish with your schedule.

The preview is live in seconds. Your roster subscribes once and stays in sync.

Use this template